OVERVIEW
Q: What is the Foreign Policy for America Leadership Summit?
A: Once a year, FP4A invites leaders from across the country to join us for our Leadership Summit – a series of critical conversations with top leaders from across government, Congress, the private sector, and advocacy community on important foreign policy and national security challenges of our time. Please plan to join us in Washington, DC from May 18-20 for our 2025 Leadership Summit: The Future of U.S. Foreign Policy.
Our Leadership Summit also includes special events for members of our National Committee and NextGen Initiative. For more information on these events or membership levels, please contact Gabriella Lewis at [email protected].
The below covers frequently asked questions related to the 2025 Leadership Summit. If you are unable to find the answer to your questions here, please contact us at [email protected].
CONFERENCE FEES, EXPENSES, AND SCHOLARSHIPS
Q: What is the cost to attend the conference?
A: Early Bird registration is now open and will remain open through March 2025. The early bird registration fee for General Admission is $300 and will increase to $350 after March 2025. The early bird registration fee for FP4A NextGen members in good standing is $100 and will increase to $150 after March 2025. All attendees are responsible for both arranging and covering the full cost of their own travel to and from Washington, DC, as well as their own lodging. Pre-registration is required for participation and will remain open until May 14, 2025 or until sold out. On-site registration is not available and space is limited.
Q: What is the refund policy if I am no longer able to attend?
A: In general, all Summit expenses are non-refundable.
Q: Where can I inquire about sponsoring the Leadership Summit?
A: Thank you for your interest in sponsoring the Leadership Summit. FP4A has several options for both individual or organization/corporate sponsors. You can review all sponsorship opportunities online here and contact Gabriella Lewis at [email protected] to discuss further.
TRAVEL
Q: Who will arrange my travel?
A: All attendees are responsible for both arranging and covering the full cost of their own travel to and from Washington, DC, as well as their own lodging.
Q: How should I organize my travel itinerary?
A: Pre-registration is required for participation and will remain open until May 14, 2025, while supplies last. Space is limited and on-site registration is not available.The Summit will officially kick-off with a Welcome Reception on the evening of Sunday, May 18. We recommend arranging your travel to arrive at the event venue, located near The Wharf in Washington, DC, by no later than 5:00 PM ET on May 18.
*Note: An invitation-only dinner is scheduled for VIP guests and FP4A National Committee members prior to the welcome reception. Please contact [email protected] with any questions about invitation-only programming.
Plenary and Break-Out Sessions will kick off the next morning, Monday, May 19 at 9:00 AM ET through 4:00 PM ET. We will reconvene for an awards ceremony that evening at 7:00 PM ET. Note: Invitation-only breakfasts are scheduled at 8:00am ET for NextGen members, VIP guests, and National Committee members. Please contact [email protected] with any questions about invitation-only programming.
Tuesday, May 20 is our Summit Hill Day, which will include a half day of meetings on Capitol Hill. Please indicate your interest in Hill Day in your Summit registration and contact Brian Volsky at [email protected] with any questions.
Click here for highlights from the 2024 Summit program. Details about the 2025 Summit agenda will be provided soon.
Q: Will there be transportation provided from the airport?
A: Ground transportation will not be provided or covered in cost by Foreign Policy for America.
Please make your own arrangements to arrive at your departure airport approximately 3 hours in advance of your departure flight.
Once in Washington, DC, attendees may plan to utilize Washington, DC’s metro system to arrive at the event venue. The closest Metro stop is L’Enfant Plaza Station (Blue, Green, Orange, Silver, or Yellow line). Attendees may also arrange their own ride-share, taxi and/or pick up/drop off between their airport and hotel.
We recommend that you visit the following websites to learn more about ground transportation options for the city.
Q: If I prefer to utilize ground transportation to arrive at the hotel and venue, will I be able to do so?
A: The Summit will be held in Washington, DC. If you plan to drive a personal vehicle to the hotel and venue, daily parking at the hotel and Summit venue will be at your own expense. The hotel offers self-pay valet parking for $30 daily and $60 overnight.
If you utilize public transportation, ride-share, taxi or are dropped off to and picked up from the Summit, the cost of public transportation, ride-share, taxi and/or fuel will not be covered by Foreign Policy for America.
LODGING AND PACKING GUIDANCE
Q: Where will I stay?
A: The Summit takes place at Hilton Washington DC National Mall – The Wharf (480 L’Enfant Plaza SW Washington, DC 20024). All attendees are responsible for arranging and covering the full cost of their lodging in Washington, DC. We recommend booking lodging for check in on May 18, 2025 and check out on May 20, 2025. A select number of rooms are available on a first come first serve basis as part of a courtesy block, and can be booked online here using the group code: FPAC25 – please click “Edit Stay” in the top right corner of the page to select your preferred check in and check out dates.
Guests may also call the Hilton Reservation Center phone line at 202-484-1000. Please reference the group code: FPAC25. Once the courtesy block is filled, participants may book directly with the Hilton on their website here or by calling the hotel at 202-484-1000.
If you have any questions, please don’t hesitate to send them to [email protected].
Q: Can I stay elsewhere or do I have to stay in onsite lodging?
A: All attendees are responsible for both arranging and covering the full cost of their lodging in Washington, DC. Summit attendees are encouraged to stay onsite at the Summit hotel and venue (Hilton Washington DC National Mall – The Wharf).
However, where you stay is at your discretion. Other nearby hotels include InterContinental Washington DC – The Wharf; Canopy by Hilton; Pendry; citizen M Hotel; Residence Inn by Marriott; and more.
Q: Can I bring members of my family or invite personal friends or guests to the hotel and venue?
A: Families and guests are welcome to join you during your travels at your discretion. Please keep in mind that all official summit spaces, meals, and events are only available to registered attendees.
Q: What should I pack? Is there a dress code?
A: During most of the summit, the dress code will be business casual. We encourage you to pack attire suitable for the events and conditions listed below, and keep in mind additional items you should pack, as follows:
ACCOMODATIONS & SUPPORT
Q: I have a disability or other accessibility needs. Can I receive assistance?
A: Foreign Policy for America does not discriminate based on race, color, religion, sex, age, disability, national origin, ancestry, sexual orientation, gender identity, marital status, parental status, veteran status, military discharge status, citizenship status or source of income or any other protected status. Foreign Policy for America will provide reasonable accommodations to ensure you can fully participate in the Summit. Accordingly, please ensure you provide details on how we can accommodate such requests in your registration form, or email [email protected] with more information so that we can work with you and our hotel and venue partner to meet your requests to the best of our ability. Please submit accessibility or other needs prior to April 18, 2025.
Q: What if I get sick or injured during the Summit?
A: In the event of an emergency, dial 911 from your mobile telephone to be connected to the local police, ambulance, and fire department and contact a Foreign Policy for America staff member as soon as possible. The event organizers and hotel will have basic first aid kits onsite. While at the event, please visit the registration table. While at the hotel outside of Summit hours, please visit the front desk of the hotel, or use your in-room phone to make an internal hotel call to the front desk. In addition, there are pharmacies located nearby the hotel. Please ensure you pack a sufficient amount of any relevant medications for the duration of the Summit.
Q: Will you accommodate food restrictions or allergies?
A: Dietary preferences and requirements will be taken into account while the convening’s menus are being created, and we will ensure there are delicious options for everyone to enjoy during each meal. Please submit your dietary requirements during registration, so they may be shared with the hotel and venue by event organizers. Please contact us at [email protected] if you have any questions or concerns relating to food restrictions or allergies. Please submit dietary or other needs prior to April 18, 2025.
Q: Will there be facilities to pray?
A: Prayer facilities will be available upon request. Please ensure you provide details on how we can accommodate such requests in your registration form, or email us at [email protected] if you would like to request further information so that we can work with you and our hotel and venue partner to meet your requests to the best of our ability. Please submit prayer facility requests or other needs prior to April 18, 2025.
Q: Will sign language interpretation be available? Will it be available 24 hours a day?
A: The official Summit language will be English. American sign language interpretation will be available only upon request. Should you require sign language interpretation please email us immediately at [email protected] with more information so that we can work with you and our hotel and venue partner to meet your requests to the best of our ability. Please submit requests prior to April 18, 2025.
Q: Is the Summit wheelchair accessible?
A: Yes. Accordingly, please ensure you provide details on how we can accommodate such requests in your registration form or email us at [email protected] with more information so that we can work with you and our hotel and venue partner to meet your requests to the best of our ability. Please submit requests prior to April 18, 2025.
Q:Will there be a lactation room available?
A: A lactation room will be available at the venue upon request. Accordingly, please ensure you provide details on how we can accommodate such requests in your registration form, or please email us at [email protected] if you would like to request further information so that we can work with you and our venue partner to meet your requests to the best of our ability. Please submit requests prior to April 18, 2025.
SCHEDULE
Q: When will I receive information about the Summit schedule and speakers?
A: Click here for highlights from the 2024 Summit. Details about the 2025 Summit agenda will be made available on our website and via Sched. If you choose to download the Sched application, schedule notifications will be delivered directly to your phone and can be synced to your calendar. Updates will also be shared via email and on the Summit webpage.
Q: I cannot participate in the summit this year, can I defer my enrollment and participate next year?
A: We’re so sorry to hear you are unable to participate in this year’s Summit. We are unable to offer deferred enrollment but hope you may be available to join next time. Participation in the Summit is non-transferable.
GENERAL
Q: Will I have time for sightseeing and down time?
A: Yes. The Summit agenda will include space to ensure you may schedule your own outside meetings and/or may arrange for your own down time or sightseeing. Please keep an eye on the Summit webpage so that you may plan your time accordingly.
Q: Do I have to participate in all sessions or can I pick and choose?
A: Attendees are strongly encouraged to participate in the full Summit. We will be utilizing the platform Sched so that participants can customize their schedule accordingly. Users will be able to prioritize sessions and receive reminders about upcoming sessions.
Q: How do I download Sched and access the agenda from my mobile device?
A: You can download the Sched app from the Apple App Store here or Google Play for Android here. Once you have purchased your ticket, you can view the Summit schedule through your Sched app using our link: https://fp4a2025summit.sched.com/.
Q: How should I respond to inquiries I receive from the media?
A: Please notify Foreign Policy for America at [email protected] before engaging with or responding to any verbal or written inquiry from any member of the media that is related to the Summit and we will be happy to assist you. This includes but is not limited to television, newspaper, magazine, radio, phone, digital, social media, and blog requests. Press passes are available by request, which can be sent to [email protected].
Q: Am I able to share my involvement in the Summit on social media, on a blog or in a press release?
A: You are welcome to post about your participation in the Summit on social media (tag us at @FP4America so we can share it!). Guidance on which sessions are closed versus which are open to social media amplification during the Summit will be provided on site at the event, in each session. Please contact [email protected] to discuss blog posts and press releases related to the Summit.
Q: Do I need a cell phone or laptop to participate in activities during the Summit?
A: Neither a cell phone nor a laptop is required to participate in the Summit, although you are welcome to bring your personal electronic devices with you if you so desire.
While this is not a mandatory requirement, and we generally encourage participants to be device-free during workshops and plenaries, there may be a few sessions where your laptop and/or smartphone will be useful. We will notify you in advance of each session if this is the case.
Please note that you may not have access to your personal electronic devices during all sessions. Please note that Foreign Policy for America Foundation, as well as our delivery partners, are not liable for loss or damage to your personal electronics.
Q: How can I help the Summit practice sustainability?
A: Attendees are encouraged to travel with a reusable water bottle to use throughout the Summit to minimize waste. When on site or in hotel rooms, attendees are encouraged to support our efforts to recycle materials.
