Terms and Conditions for Participation
Foreign Policy for America Foundation (FPAF) is committed to ensuring your experience as a participant in the 2025 Leadership Summit is positive and productive. To that end, we ask that you please make sure that you are ready and understand the following Agreements in their entirety.
Nonprofit Status
The 2025 Leadership Summit is hosted by Foreign Policy for America Foundation (FPAF), a 501(c)(3) non-profit organization registered in the United States (EIN # 83-1512677).
Please note, we do have a 501(c)(4), Foreign Policy for America (FP4A), that is set up to do issue advocacy work and a federal political action committee, Foreign Policy for America Action Network (FPAN), that is set up to endorse and fundraise for federal candidates.
Photograph and Video Release
Foreign Policy for America Foundation (FPAF) may document the 2025 Leadership Summit with photography and/or videography, and may distribute or disseminate other communications, publications or media around the Summit and your participation. You hereby grant FPAF and its designees permission to use your likeness, name, image, biographic information, voice (“Likeness”), and any material based thereon or derived thereon in photographs, videos, or other digital media (“photo(s)”) in any and all of its publications, including web-based publications, and in other publications or media, without payment or other consideration. You understand and agree that all photos, videos, or other digital media will be the sole property of FPAF, and FPAF may edit, distribute, publish, reproduce and otherwise exploit such media. We will always try to share any photos of you with you, and we will ask that you follow specific instructions about posting and attributing photo credit. You also irrevocably authorize FPAF to reasonably edit, alter, copy, exhibit, publish, or distribute these photos for any lawful purpose. In addition, you waive any right to inspect or approve the finished photo product in which your Likeness appears.
Security Concerns
We understand that, for privacy and security reasons, some participants have concerns about Foreign Policy for America Foundation (FPAF)’s use of their Likeness. If you have any concerns about FPAF’s use of your Likeness, please contact [email protected] and we will make best efforts to provide accommodations.
Summit Ground Rules & Confidentiality
The Summit plenary sessions are public and on-the-record. Some Summit sessions, like the breakout session, will follow Chatham House rules—you may use the information but not attribute the information to any person by name—to encourage candid conversation. We encourage everyone to get permission before sharing others’ personal stories or photos. If you have any questions about what may be shared publicly, please reach out to [email protected].
Respect & Courtesy: Anti-Harassment Commitment
Foreign Policy for America Foundation (FPAF) enforces a Non-Discrimination and Anti-Sexual and General Harassment Policy to create an environment free from discrimination, harassments, retaliation and/or sexual assault. This policy covers discrimination or harassment in the workplace, including but not limited to FPAF activities, events or meetings, or while on work-related travel.
FPAF reserves the right to remove anyone from the Summit who violates the policies outlined below. FPAF may investigate and involve local law enforcement depending on the nature of the complaint.
Definitions
Sexual Harassment Definition: Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature when (a) submission to that conduct or communication is made a term or condition, either explicitly or implicitly, of obtaining employment; (b) submission to or rejection of that conduct or communication is used as a factor in decisions affecting that individual’s employment, or (c) that conduct or communication has the purpose or effect of substantially interfering with an individual’s work environment. Sexual harassment may occur between people of any and all genders.
General Harassment Definition: Workplace harassment includes words or actions that are offensive to another based on race, color, creed, religion, national origin, age, sex, pregnancy status, sexual orientation, gender identity, marital status, military status, political affiliation, status with regard to public assistance, citizenship status, membership or activity in a local commission, disability, or any other characteristic protected by law.
Staff and event participants are expected to treat others with respect and are encouraged to report immediately any suspected harassment or offensive behavior.
Reporting
If you experience or witness discrimination or harassment in the workplace/event, please report it immediately to FPAF staff.
Liability Waiver, Indemnity, and Assumption of Risk
By participating in the conference, you hereby agree to waive and release any and all liabilities, claims, demands, actions, suits, damages, and expenses, now known or hereafter known in any jurisdiction throughout the world, against FPAF and its officers, directors, employees, agents, affiliates, successors, and assigns (collectively, “Releasees”), on account of injury, illness, death, or property damage arising out of or attributable to your participation in the conference, whether arising out of the negligence of FPAF or any Releasees or otherwise. You agree not to make or bring any such claim against FPAF or any other Releasee, and forever release and discharge FPAF and all other Releasees from liability under such claims. You acknowledge that FPAF is not liable for any medical expenses incurred while participating in the conference except for those directly caused by and arising out of FPAF’s gross negligence or willful misconduct. You agree to defend, indemnify, and hold harmless FPAF and all other Releasees against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including reasonable attorney fees, fees and the costs of enforcing any right to indemnification under this Agreement, and the cost of pursuing any insurance providers, arising out or resulting from any claim of a third party related to your participation in the conference.
Privacy Disclosure & Personal Data Processing Consent
FPAF will process the personal data you submit on this form solely for purposes of facilitating your participation in the conference. FPAF will take all reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information. We will securely store all the personal information you provide. FPAF may disclose personal information that is reasonably necessary to accomplish the uses listed above. We may also disclose personal information to the extent that we are required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise, or defend our legal rights. You have the ability to withdraw your consent at any time and you understand that in doing so may disqualify you from further participation in all or portions of the conference.
